Sometimes you want to bundle a group of forms so the list of form does not become a jungle in which the users need to search for the form they need. Since version 1.5 of K2 Business Apps you can create folders. These folders are exactly what you’d expect them to be. Folders have a name and optionally an icon and color. Next to that you can add forms or other folders to this folder.

Add a folder

Simply press the Add button to open a subform where you can define a folder. You must provide a name. The checkbox Enabled can be disabled if you want to exclude this folder from the app without actually deleting it. You can optionally select an icon and color. The icon selection is an auto complete control with FontAwesome Light icons in it.

Clicking Save creates the folder and will show some other views.

After the folder has been created, we can specify which folders and forms are visible within this folder.

Double click a folder from the All Folders side to move it to the Folders available under Folder. These changes are saved immediately. Double clicking a folder on the right side removes the folder from the current folder: it will no longer be visible within the current folder.

The same thing goes for the forms: double click a form to move it from one side to the other side. Forms on the right hand side are visible within the current folder.

Editing a Folder

When selecting a folder and clicking the Edit toolbar button, the same subform opens, but this time all values are filled. You can change the name, icon and color of the folder, change which folders and/or forms are visible within this folder and even disable the folder. Don’t forget to save your changes.

Deleting a Folder

After selecting a folder you can click the Delete toolbar button to delete a folder. This only deletes the folder definition, not the forms or folders within it, as those can be used elsewhere. Also note that this may result in forms or folders that are no longer visible in the app, because they are not used elsewhere.